Workiversaries, birthdays and achievements — recognised automatically
Karma handles the recognition moments that matter most — workiversaries, birthdays, and every employee achievement in between. Automatic milestone celebrations in Slack and MS Teams, custom achievement badges that unlock based on real activity, and a live achievements feed visible in every employee profile. Nobody gets forgotten, nothing needs a reminder.
Workiversaries & birthdays
Achievement badges & leaderboards
Visible in every employee profile
Three ways Karma makes sure every contribution gets seen
Automatic milestone celebrations for workiversaries and birthdays. Achievement badges that unlock based on real activity. Scheduled leaderboards that surface top performers to the right team, filtered by the values that matter to them. Together they cover every recognition moment — the planned ones, the earned ones, and the ones that build culture week by week.
Every birthday, every workiversary, every time — without a miss
Karma connects to your team roster and fires milestone celebrations automatically — the right message, the right channel, the right day. Every workiversary and birthday becomes a visible team moment in Slack or MS Teams, complete with karma points that turn appreciation into something the employee can actually use.
- Automatic workiversary messages in Slack on the exact anniversary date — personalised, public, and punctual
- Birthday recognition fires in the team channel so colleagues can pile in with their own kudos and reactions
- Bonus karma points awarded automatically at each milestone — workiversary and birthday points go straight to the rewards catalog
- Customise the message tone and channel — send to
Badges that tell the story of how your team actually works
Karma awards achievement badges based on real recognition activity — no manager deciding, no nomination form, no politics. System achievements fire automatically when an employee hits a milestone: their first karma received, becoming the top value champion for the month, or the team's biggest benefactor. Every badge lives permanently on the employee's profile.
- System achievements fire automatically — top karma earner, value champion of the week, benefactor of the month, reaction king, and more
- Custom achievements for any behaviour — create badges like "True hero of the day" with a custom emoji and description
- Live achievements feed — the whole team sees who just earned what, creating a public leaderboard of recognition moments
- Achievements visible on every employee profile — a permanent record of contribution that goes beyond a single kudos
Make top performance visible — automatically, every week
Recognition data is only useful if the team can see it. Karma automatically posts leaderboards to any Slack channel on a schedule you set — weekly, monthly, or quarterly — filtered by company value, by department, or by channel. Every team sees the ranking that's relevant to them, not a single company-wide list that means nothing to anyone.
- Filter by company value — post the top Ownership earners to
- Filter by department or channel — each team sees their own leaderboard, keeping competition relevant and motivating rather than overwhelming
- Fully automated posting — configure the cadence once and Karma posts to the right channel at the right time without anyone triggering it manually
- Turns recognition data into a shared team moment — a leaderboard posted to
Resources
View all- Karma Dashboard and Achievements Guide
Managing team performance and recognizing achievements are crucial aspects of running a successful business. Karma`s Dashboard and Achievements features can help you do just that. In this blog post, we will explore how to set up and use both features in Slack to help you manage and motivate your team.
May 08, 2023 · 4 mins read
- How to Make Birthdays Special at Work
Birthdays are personal milestones that deserve to be celebrated, and the workplace is no exception. In the hustle and bustle of daily tasks, taking a moment to acknowledge and celebrate an employee’s birthday can go a long way in fostering a positive work culture. After all, a happy and engaged workforce is a more productive one.
Mar 21, 2024 · 5 mins read
- Boost Your ROI with Karma Recognition
In the dynamic world of business, product owners, stakeholders, and management are always on the lookout for strategies to enhance their return on investment (ROI). Amidst this pursuit, one key factor that often goes unnoticed is the significant influence of employee recognition on overall productivity and job satisfaction.
Jun 20, 2023 · 2 mins read
Frequently asked questions
What is workiversary?
A workiversary (also spelled workaversary) is the annual anniversary of an employee's start date at a company — their work anniversary. Celebrating workiversaries is one of the highest-impact, lowest-effort ways to boost employee retention, because it signals that the organisation notices and values each person's tenure. Karma automates workiversary celebrations in Slack and MS Teams: the milestone message goes out automatically, karma points are awarded, and the whole team can join in without anyone having to remember the date.
How do you celebrate a work anniversary?
The best work anniversary celebrations are public, personal, and prompt — the same day, in the channel where the team already spends their time. Karma makes this automatic: on each employee's work anniversary, Karma posts a personalised celebration message in Slack or MS Teams, awards bonus karma points, and invites teammates to add their own kudos. The result is a genuine workiversary moment that feels noticed — without anyone in HR having to track dates manually.
Can you automate employee birthday recognition?
Yes — Karma handles birthday recognition automatically alongside work anniversaries and custom milestones. Connect your team calendar or enter dates during setup, and Karma sends a personalised birthday message to the team channel on the day, awards karma points, and makes the moment visible to everyone. No manual tracking, no missed birthdays, no awkward silence on someone's special day.
How does milestone recognition improve employee retention?
Employees who feel consistently recognised are significantly less likely to leave. Milestone recognition — workiversaries and birthdays — is especially powerful because it acknowledges the relationship between the employee and the company, not just a single task. Karma automates these moments so no milestone goes unnoticed, creating a consistent signal that the organisation values its people over time — one of the most cost-effective employee retention strategies available.
What are employee achievement badges?
Employee achievement badges are digital awards that recognise specific behaviours and milestones — from getting first karma to becoming value champion of the month or earning the employee of the week title. In Karma, achievements are unlocked automatically based on real activity: recognition sent and received, reaction counts, karma streaks, and values alignment. Custom achievements can be created by admins for any occasion. Every badge is visible permanently on the employee's profile, creating a public record of contribution that goes beyond any single kudos.
What is an employee recognition leaderboard?
An employee recognition leaderboard shows who has earned the most karma points over a given period — by Slack channel, company value, or team. Karma can automatically post leaderboard updates to any channel on a schedule you set: weekly, monthly, or quarterly. It turns recognition data into a shared team moment rather than a report only HR sees — keeping the whole team informed about who is leading on any given value and making top performance visible without anyone compiling a report.
Ready to get started?
If you're ready to get started with Karma, sign up now and explore the benefits of the recognition for your team. You can also reach out for a free demo.
Karma bot privacy policy
Effective date: 18 August 2026
This Privacy Policy explains how Sliday LTD ("Sliday", "we", "us", or "our") collects, uses, shares, and protects personal data. It covers both the Karma application (for Microsoft Teams, Slack, Telegram, and the web) and the https://karmabot.chat website.
Who we are and how to contact us
The data controller is Sliday LTD, a private limited company registered in Cyprus under company number HE450506, with its principal place of business at Pavlou Valdaseridi 2A, 1st floor, Larnaka, Cyprus, 6018.
For any privacy-related enquiry, or to exercise your data protection rights, contact us at hi@karmabot.chat.
Privacy matters are overseen by our Legal Advisor / Operational Security Manager, Stas Kulesh. A dedicated Data Protection Officer has not been appointed, as Sliday LTD is not required to appoint one under Article 37 of the GDPR; privacy responsibilities are held by the Legal Advisor.
Personal data we handle and where it comes from
From the Karma application
When your organisation installs and uses Karma, we process the following personal data, obtained from Microsoft Teams / Microsoft Entra ID (Azure AD) and from your use of the application:
- Display name — from Microsoft Teams / Microsoft Graph
- Email address — from Microsoft Teams / Microsoft Graph
- User Principal Name (UPN) — from Microsoft Graph (
/me) - Microsoft Entra (Azure AD) object ID and tenant ID — from Microsoft authentication
- Profile photo — from Microsoft Graph (
/me/photo) - Team and channel names — from Microsoft Teams
- Karma activity (karma given and received, associated messages) — from your use of the app
Where Karma is used with Slack or Telegram, the equivalent identity and workspace data is obtained from that platform instead.
From this website
- Contact details you give us — such as your email address and name when you subscribe to updates, request a demo, or contact support
- Usage and device data — IP address, browser type and version, pages visited, date, time and duration of visit, referring page, and similar diagnostic data
- Cookies and similar technologies — see "Cookies and website analytics" below
Why we process personal data
We process personal data to:
- Identify you and link you to your organisation's Karma workspace
- Operate the core recognition ("karma") features, leaderboards, and adaptive cards
- Display your name and profile photo within the app
- Deliver notifications and service communications
- Administer subscriptions and billing
- Provide customer support and respond to your enquiries
- Monitor, secure, maintain, and improve the service, and detect and address technical issues
- Send newsletters, marketing, or promotional material where you have chosen to receive it — you can opt out at any time via the unsubscribe link in any email, or by contacting us
Lawful basis for processing
We process personal data on the following lawful bases under the GDPR:
- Performance of a contract — to provide the Karma service to your organisation
- Legitimate interests — to operate, secure, and improve the service, where not overridden by your rights
- Consent — for marketing communications and for non-essential cookies and analytics, where consent is required
- Legal obligation — where we are required by law to retain or disclose data, including for tax and accounting purposes
Where your organisation is the controller and we act as processor, processing is carried out on your organisation's documented instructions.
Who we share personal data with
We share personal data only with the sub-processors listed below, each of which is necessary to deliver the service and is engaged under an appropriate data processing agreement. This is the complete list of sub-processors with access to personal data. We do not sell personal data.
Service sub-processors
- DigitalOcean — application hosting and managed database
- Amazon Web Services (AWS) — profile photo storage (S3)
- Cloudflare — edge delivery and web application firewall
- Microsoft — authentication, the Teams platform, and Microsoft Graph
- Stripe — subscription billing and payment processing
- Sentry — error monitoring
- MailerLite — notification and marketing email delivery
We do not store or collect your payment card details. That information is provided directly to Stripe, our payment processor, whose use of your personal information is governed by its own privacy policy (https://stripe.com/privacy). Stripe adheres to the standards set by PCI-DSS as managed by the PCI Security Standards Council.
Website analytics and marketing providers
The https://karmabot.chat website additionally uses:
- Google — Google Analytics 4 and Google Tag Manager, for website traffic analytics (https://policies.google.com/privacy)
- Meta (Facebook) — Meta Pixel, for advertising measurement (https://www.facebook.com/privacy/policy/)
- Ahrefs Web Analytics — privacy-focused website traffic analytics (https://ahrefs.com/legal/privacy-policy)
- ProfitWell (Paddle) — subscription and revenue analytics (https://www.paddle.com/legal/privacy)
- MailerLite — newsletter sign-up forms (https://www.mailerlite.com/legal/privacy-policy)
- Calendly — demo and meeting scheduling (https://calendly.com/legal/privacy-notice)
We may also disclose personal data where required to do so by law or in response to a valid request by a public authority, or where necessary to protect our legal rights, prevent or investigate wrongdoing, or protect the safety of users or the public.
Cookies and website analytics
Cookies are small pieces of data stored on your device. We use cookies and similar technologies (including beacons, tags, and scripts) to operate the website, remember your preferences, keep the service secure, and understand how the site is used.
The cookies we use fall into these categories:
- Essential cookies — required to operate the website and keep it secure
- Preference cookies — to remember your settings and choices
- Analytics and marketing cookies — set by the providers listed above to measure traffic and advertising performance
You can instruct your browser to refuse all cookies or to notify you when a cookie is set. If you refuse cookies, some parts of the website may not function correctly.
We do not currently respond to browser "Do Not Track" (DNT) signals.
How long we keep personal data
We retain personal data for the duration of your organisation's active subscription and for six (6) months after subscription cancellation, after which it is deleted. This applies to customer account and identity data, profile photos, and karma transaction records.
- Database backups operate on a rolling 7-day point-in-time recovery window, so any backup containing erased data is automatically superseded within 7 days.
- Upon a verified data deletion request, we action it as promptly as reasonably possible and in any event within one month, as required by the GDPR.
- Billing and accounting records may be retained for longer where required by law.
- Operational data — error telemetry, security logs, and backups — is disposed of automatically as it ages out of the relevant service's retention window.
Full details are set out in our Data Retention and Disposal Policy.
Your data protection rights
Subject to applicable law, you have the right to:
- Be informed about how your personal data is used
- Access the personal data we hold about you
- Rectification — to have inaccurate or incomplete data corrected
- Erasure — to have your personal data deleted
- Restriction — to request that we restrict processing of your personal data
- Data portability — to receive your data in a structured, commonly used, machine-readable format
- Object to our processing of your personal data
- Rights relating to automated decision-making and profiling — Karma does not carry out automated decision-making producing legal or similarly significant effects
- Withdraw consent at any time, where we rely on your consent
To exercise any of these rights, contact us at hi@karmabot.chat. We may ask you to verify your identity before responding.
Making a Subject Access Request (SAR)
To submit a Subject Access Request, contact us at hi@karmabot.chat. We respond to all SARs within one month, as required by the GDPR, unless the request is complex or numerous, in which case we may extend the response time by a further two months and will tell you if we do. We maintain a data mapping process that lets us locate and retrieve all personal data held about a specific data subject across our systems — principally the production database and the profile photo object storage — so that a SAR can be fulfilled thoroughly.
International transfers and safeguards
Karma production data is hosted in the United States (DigitalOcean SFO region). As Sliday LTD is established in the EU (Cyprus), this involves a transfer of personal data to a third country.
Such transfers — and transfers to other sub-processors located outside the EU/EEA, including Microsoft, AWS, Cloudflare, Stripe, Sentry, and the analytics providers listed above — are protected by appropriate safeguards, principally the Standard Contractual Clauses (SCCs) incorporated into each sub-processor's Data Processing Agreement, supplemented by those providers' certification frameworks, including the EU–US Data Privacy Framework where the provider participates.
Sliday LTD takes all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.
Your right to complain to a supervisory authority
You have the right to lodge a complaint with a data protection supervisory authority.
Our lead supervisory authority is the Office of the Commissioner for Personal Data Protection of the Republic of Cyprus:
- Commissioner for Personal Data Protection
- 1 Iasonos Street, 1082 Nicosia, Cyprus
- Email: commissioner@dataprotection.gov.cy
- Web: https://www.dataprotection.gov.cy
You may also lodge a complaint with the supervisory authority in your own country of residence.
Security of data
The security of your data is important to us. We apply technical and organisational measures appropriate to the risk, including encryption in transit, access controls, vulnerability scanning, and error monitoring. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.
Children's privacy
Our service is not directed at anyone under the age of 18. We do not knowingly collect personal data from children. If you are a parent or guardian and believe your child has provided us with personal data, please contact us and we will take steps to remove it.
Links to other sites
Our service may contain links to sites we do not operate. We have no control over, and assume no responsibility for, the content or privacy practices of any third-party site. We encourage you to review the privacy policy of every site you visit.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time. We will post the updated policy on this page and update the effective date at the top. Where changes are significant, we will notify you by email and/or a prominent notice on our service before the change takes effect. We encourage you to review this policy periodically.
Contact us
If you have any questions about this Privacy Policy, contact us:
- By email: hi@karmabot.chat
- By post: Sliday LTD, Pavlou Valdaseridi 2A, 1st floor, Larnaka, Cyprus, 6018